With the increased implementation of technology into the workplace – particularly where project workflows are concerned – and the ever-growing popularity of remote teams, task management apps and tools are becoming crucial to the way that businesses operate.
Whether used for organising your own workload, or as a means to orchestrate team cohesion in a project management context, it is important to ensure that you are using the best programme for your needs.
Therefore, we've taken a look at eight of the best task management apps currently on the market in order to find out what might work best for you.
This is what we found:
Trello is one of the most widely-used collaborative apps in the workplace, and for a good reason, too. Extremely easy to use, it focuses on organising team projects through the movement of 'cards' on a virtual board; each card contains a to-do list that can then be moved into the relevant column once the task is completed.
Aside from this welcoming user interface, much of Trello's appeal lies in its flexibility; you can use it in whichever way is most beneficial to your organisation. There are smart features, too. For instance, you can sort tasks by priority and move them up and down your list if things change. Due dates, team members and task descriptions can be added to your cards as you tick your way to completion, while you can view how far away you are from getting the task done via a percentage bar. You can also stay updated about jobs on the move, as Trello keeps you in sync across all your devices.
Most impressively, Trello is free, although premium plans are available for heavy users and large organisations.
Easynote essentially does what it says on the tin: it creates notes – easily. Indeed, this is why many of the largest companies in the world use it to get things done. Simple to navigate, this award-winning programme lists file sharing, report generation, time tracking, deadline setting and reminders among its many features; you can also provide feedback to colleagues directly through the app. Easynote's developers are continually inviting customer feedback, too, in order to update and improve the application for users.
Easynote is free for up to five users, and then moves up to either $5 or $10 per month depending on the package you prefer.
Google has long been extolling the virtues of its communication suites, and, like its popular Hangouts tool, has found some success with Tasks. As well as creating to-do lists, you can also add subtasks, sort them by importance and manage them from any device, anywhere, at any time.
Unsurprisingly, the biggest advantage of Google Tasks is that it can be implemented and synchronised with all of Google's other business tools, such as Gmail. Therefore, if you already utilise this software suite, you can streamline your task management processes quickly and easily.
One of the best daily task apps currently on the market, Bitrix24 helps you to be more efficient as an individual or as a group. In terms of task management, it enables everyone involved to view files, take part in discussions, track time spent on tasks and even share task progress with partners or clients.
For those who prefer to map out their progress visually, there is also a chart representation of your task and a connection tool to align jobs that are relevant to each other. Once you have got to grips with the interface, you can then create templates that can be used again when approaching a similar task, saving you time and optimising your processes.
Bitrix24 is available for free with limited features, although there are priced plans available from between $19 and $150 per month depending on your needs.
Particularly suitable for those who prefer to run things via their iPhone, iPad or Android device, Ayoa is another popular multi-platform task manager.
With everything in one place, you can see how your tasks are progressing at any given moment, as well as set due dates and reminders, prioritise the most critical tasks, and customise your user view.
You can also map out your team's ideas for the task, communicate through a built-in instant messaging system, and jot down and save any ideas you might have for future jobs. The basic version is free, with an advanced option available at $11 per month; there are also enterprise options available for a custom fee.
Another popular task manager application, Centrallo lets you create to-do lists and individual notes, add photos, videos, links and documents, and share them all with team members. It is available on a variety of platforms, too, so you can update your tasks wherever you are.
Although there is a free version of Centrallo available that restricts you to 100 notes and limited cloud storage space, the premium package offers 15 Gb of storage and unlimited notes, lists and attachments for as little as $5 per month.
In a similar vein to Trello, monday.com is perfect for business owners looking to construct simple project management boards for team members; the software lets you create and view charts, track task times, create custom tags, share files, assign owner statuses and prioritise tasks. You will never miss a deadline, either, with the app's calendar function that enables all tasks and deadlines to be located in one convenient place.
Available across multiple platforms, monday.com is a little on the pricy side, although security is far more stringent and you receive 24/7 customer support, as well as a whole host of other premium features. Basic plans start at $39 per month, with $49 per month for the 'Standard' package and $79 per month for 'Pro', while there is also a custom enterprise-level pricing plan available for larger organisations.
Available across a range of platforms, Accelo is designed to bring all of your business components together, so that you can convert your company objectives into actual sales. You can get jobs done by assigning tasks to members, scheduling your time, utilising charts and tracking how projects are evolving, all while keeping one eye firmly on your budget. You can even use the application to create invoices for your customers, encapsulating the entire sales cycle in one convenient place.
Accelo offers several service streams depending on your needs (including sales, retainers, projects and services), as well as a 'ServOps' stream that incorporates all of these elements. These begin at $39 per month, with a fee of $79 per month for the full package.
Don't forget to take a look at our breakdown of the best time management, organisational, accounting and overall business apps, either, and ensure that your organisation is making the most of the various technological solutions currently on offer!
What other task management apps would you recommend? What has worked for you? Let us know your thoughts in the comment section below!