The 8 Best Organisational Apps

Businessman professional on smartphone Maridav / Deposit Photos

As Benjamin Franklin once said: "for every minute spent organising, an hour is earned". In business, with time equating to money, that hour may mean the saving of resources, extra profits and, in the long term, a greater market share.

Therefore, many entrepreneurs, managers and business owners utilise organisational applications to help them stay on top of things. Using apps doesn't just save you time, either; they hold you accountable for actions taken and actions to be completed, help prioritise your more important tasks and record when and where certain events took place.

There are many organising apps on the market today, seeking to cater for different needs; for example, there are apps for travel arrangements, email organisation, task completion, time-saving and - perhaps most importantly for business owners - getting a handle on your finances.

So, if you want to make sure that you are running your business as efficiently as possible, it's a good idea to start using one of these apps. To help point you in the right direction, here are the best organisational apps on the market.


A renowned organising application, Trello can work on web, mobile (Android and iPhone) and desktop, meaning you can access your workflow anywhere, any time. It enables individuals and businesses to organise and prioritise projects through the use of boards, lists and cards, ensuring that everyone involved in a project is on the same page.

The application is free per user per month, $9.99 for businesses per user per month (on an annual basis), and $20.83 for enterprises per user per month (for 100 users).


Any.Do helps you follow through on your goals by allowing you to make lists, keep an eye on their timescale, create tags for each list item and receive regular reminders. According to its website, you can use the app on your mobile, laptop, desktop, tablet or watch, enabling you to be on top of the things that need to be done from anywhere.

For a single user, this application is free, while for a small number of unlimited users, the cost is $2.99 per month.


If you are looking for an app to manage your expenses, then Expensify is a highly recommended option. You can use it to scan receipts wherever you are (on both Android and iPhone) so that they can be exported into your accounting software; once this has been done, the application then automates your entire receipt and expense management process in real-time, so that any changes to your finances are immediately visible.

Conveniently, expense policy rules can also be implemented into the system, so that the application can highlight anything that might need to be reviewed by a manager.

Expensify offers a free trial for all its packages and can be used on either a subscription or pay-per-use basis.


Another organiser app that turns your receipts into data is Shoeboxed. After you scan your receipts and upload them, the app then extracts the critical data from these scans, categorises them and organises your receipts into reports. This saves both time and paper while making sure your important information is secure, so, when audit season comes around, you can be sure that everything is up to date and in order.

Prices range from $29 per month for startups to $89 per month for high volume businesses.


With the advent of the internet, the world has become a much smaller place. One of the benefits of this is that it has made global business collaborations easier to create and manage.

Sometimes, however, nothing less than a face-to-face meeting will do. This is where TripIt comes in. All you have to do is make a booking to your destination and then forward all travel-related emails to one specific email account. The app then extracts the relevant information, put it into a unified format and creates an agenda for you. You even get reminders, so you never miss a single appointment.

TripIt is free, while the 'Pro' version costs $49 per year.


Often in our busy schedules, we write notes, and then either forget where we put them (or lose them altogether). Evernote is designed to put an end to this. You can scan handwritten text and documents, take photos of whiteboards or screenshots of a website and then upload them into the application wherever you are and on an array of devices.

All your notes can then be used to create a to-do-list, while they can also be shared with your team to save time and make sure everyone has the information they need to carry out their work.

Evernote is free, although there are paid 'Premium' and 'Business' versions available.


An alternative option for making and keeping on top of a to-do list, Wunderlist can be accessed from anywhere and is available for free across a variety of devices. The application sends you reminders, marks due dates, gives you the ability to make notes, tag information, add information from websites, convert emails into notes by forwarding them to the app, and also notifies you about any updates. You can also enable printing at any stage.

Wunderlist is free, although there are also 'Premium' and 'Business' options.


According to the app's website, Dropbox is a "modern workspace designed to reduce busywork – so you can focus on the things that matter." The file-hosting service keeps all your files in one place, so they are easy to find and kept safe, all while allowing you to synchronise your devices so that your data is accessible at any time from anywhere.

You can also share these files with others so that your collaboration can be carried out without a hitch. You can share PowerPoint presentations, Excel spreadsheets and other files, as well as create presentations or update colleagues.

For personal use, Dropbox is free; it also has a free trial option as well as several customisable options for business users.


What other organising apps would you recommend? Let us know in the comment section below.